Privacy Policy

Effective Date: 10 April 2026

1. Who We Are

Waterford Public Participation Network (PPN) is committed to protecting and respecting your privacy.

If you have any questions about this Privacy Policy or how your data is handled,
please contact us at the email above.

2. What Personal Data We Collect

We collect and process the following information:

a) Group Registration Information

When groups register with Waterford PPN, we collect:

  • Group name
  • Group location
  • Group description
  • Contact details for group representatives
  • Group constitution documents

b) Contact Form Submissions

When you contact us via our website, we collect:

  • Name
  • Email address
  • Any information you include in your message

c) Communications

We use contact details provided by registered groups to:

  • Send newsletters
  • Share updates, funding opportunities, and relevant information

3. How We Use Your Data

We use your data to:

  • Register and maintain records of community groups
  • Communicate with member groups
  • Share newsletters and updates
  • Respond to enquiries submitted via the website
  • Support participation in local decision-making processes

4. Legal Basis for Processing

We process your data based on:

  • Consent, for example when you submit a form or provide contact details
  • Legitimate interests, such as communicating with member groups and supporting community engagement

5. Data Sharing

We do not sell or trade your personal data.

We may share data with:

  • Salesforce, used as a data management platform

All third-party providers are expected to handle your data securely and in compliance
with data protection laws.

6. Data Retention

We retain submitted data indefinitely to maintain accurate records of member groups, unless:

  • You request deletion of your data.
  • You may request deletion at any time by contacting us at waterfordppn@gmail.com.

7. Your Rights

Under data protection law, you have the right to:

  • Access the personal data we hold about you
  • Request correction of inaccurate data
  • Request deletion of your data
  • Object to or restrict processing
  • Withdraw consent at any time

To exercise any of these rights, contact us at:
waterfordppn@gmail.com

8. Cookies and Analytics

  • We do not actively use cookies or analytics tools such as Google Analytics.
  • No tracking or profiling tools are currently in use.
  • A cookie banner is not currently implemented.

9. Data Security

We take appropriate measures to protect your data from unauthorised access, alteration,
disclosure, or destruction.

10. Data Protection Contact

The Waterford PPN Coordinator, Muriel Tobin, is currently the designated Data Protection Officer.
For all enquiries about how your data is processed, please get in touch at:
waterfordppn@gmail.com

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page.